Swaffham CE Primary Academy

SwaffhamCE Primary Academy

Life at Swaffham CE Primary Academy Life at Swaffham CE Primary Academy Life at Swaffham CE Primary Academy Life at Swaffham CE Primary Academy

Pupil Attendance

As a school we work hard to make sure our pupils are in school as much as possible to enable them to enjoy a full and happy education and to reach their full potential.

If your child misses a period of time out of school they will:

  • Miss school work that will take time to catch up when they return
  • Miss out on the social side of school life.

The following are the only exceptions for not attending school:

  • Illness
  • Medical visits (which cannot be arranged out of school time i.e. hospital appointments)
  • Exceptional circumstances (i.e. a funeral)
  • Religious observance as dictated by the religious organising body

Reporting Absence

If your child is not well enough to send to school please let us know as soon as possible on the day of absence by telephoning 01760721831 where you can leave a voice message at any-time during the day.  Please do not send messages on ClassDojo as they are easily missed at the start of the school day. For guidance on whether your child should attend school or not for a range of illnesses, please see this information from the NHS. 

Common Illnesses in Children

COVID-19 UPDATE: If your child, or anyone in your household has a high temperature, a continous cough, or loss of taste or smell, please do not send them to school. Contact NHS 111 for advice. 


If your child is going to be absent during term time for any other reason than illness please complete an absence request form. 

Holiday in Term Time 

We cannot authorise holiday in term time.

What if something goes wrong?

Attendance of all pupils is regularly monitored and if problems arise, action is taken:

  • Informal meetings are held where problems with attendance are discussed. 
  • Letters are sent requesting medical evidence for the absence of pupils with poor attendance. 
  • Attendance meetings are held where we work with families to write a plan to improve attendance.
  • If attendance does not improve, meetings become formal and we look to follow the 'Fast Track to Attendance' procedures. More information can be found in the Norfolk Fast Track Attendance Leaflet.

Fast Track Leaflet 2020

 Fixed Penalty Notices 

The Local Authority operates a system where any pupil will meet the criteria for legal intervention where they have:

  • at least 9 sessions (4.5 school days) lost to unauthorised absence by the pupil during the last 6 school weeks

The intervention could be in the form of a fixed penalty notice. Futher information can be found in this letter shared with families at the start of each year.

Absence Request and Attendance Legal Intervention Letter

 Norfolk County Council provide more detail about Fixed Penalty Notices, which can be found here: 

Norfolk FPN Information


A copy of Swaffham Primary  Academy's Attendance Policy for  can be found below.

SPA Attendance Policy